1- Supply Chain Supervisor | Randa Pharmacy | Hodeidah, Yemen Feb 2024 – Mar 2025
Duties and Responsibilities:
• Planning and supervising the procurement activities for goods, transport, subcontracted works, and services according to the standards and protocols to ensure transparent and efficient procurement and supplier performance.
• Coordinating and assisting in sourcing, contracting, and acquiring goods and services.
• Maintaining/updating price and supplier lists, updating the procurement tracker, and registering new items in the items catalog to keep it up to date.
• Monitoring the workflows, outgoing and incoming, of all related logistics documents, formats, information, and files, and updating (e-IR/IOF, FO, PO, and PL) with the correct validity based on the validation purchase level.
• Ensuring timely delivery of all procured commodities and services and ensuring all supplier payments are made on time.
• Responsible for supply administration, the correct filing and archiving of the supply database, and the efficient processing and follow-up of orders and requests.
• Ensuring commitment to administrative procedures for managing advances and payments to suppliers.
• Monitoring and analyzing contract performance to ensure compliance with contract terms, schedules, and cost objectives.
2- Storekeeper World Food Programme
Hodeidah, Yemen FEB 2020 – JAN 2024
Duties and Responsibilities:
• Managing, planning, and implementing all warehouse operations while ensuring the safe receipt, dispatch, and storage of materials and supplies in the stores, and conducting the best storage practices in compliance with warehouse SOPs.
• Communicating with stakeholders and running queries on ongoing shipments, pipeline information, stock allocations, and transport contractors to direct and follow up on the arrival of goods, ensuring the availability of storage space.
• Executing SAP corporate system transactions WM-EWM, batch management, MIGO movement, material movements, and SAP T Codes/Module warehouse management, and maintaining proper stock records up to date.
• Inspecting the received materials in terms of quantity, quality, condition, validity, and documentation of the goods, identifying and reporting any damaged or defective items, and initiating corrective actions accordingly.
• Creating/updating bin/stock cards for all items after receiving and issuing goods, and making accurate entries into the system.
• Generating reports and analytics from SAP to track key warehouse performance indicators, inventory levels, and following shipping/distribution processes such as picking, packing, labeling, and delivery documents, ensuring all processes are automated.
• Contributing to the regular and monthly physical inventories, reconciling discrepancies between physical stock and system records, and issuing warehouse inventory reports, IN/OUT status reports, dead stock reports, goods aging reports, consumption patterns, and stock turnover, as well as daily DSMR reports.
• Controlling NFI inventory for the equipment and tools distributed to the sites and ensuring adequate and clean delivery and receipt procedures.
• Supervising and training warehouse staff/laborers to ensure that all items are stored in a countable manner and stacked correctly, and ensuring their familiarity with and commitment to the CO procedures and standards.
• Operate and overseeing the maintenance and repairs of warehouse equipment, such as forklifts, pallet movers, or conveyor systems.
Supply chain supervisor Medecins Sans Frontieres Hodeidah, Yemen MAY 2019
– SEP 2019
Duties and Responsibilities:
• Planning, supervising, and monitoring on a day-to-day basis the implementation of supply chain activities, ensuring compliance with MSF standards and protocols.
• Organizing and planning the purchase process and IR verification, conducting market intelligence/assessments, RFQs, LPOs, FOs, IOFs, BIDs, framework agreements, and contracts, ensuring that local purchasing procedures are maintained and respected.
• Improving the usage of Unifield quality data to keep it up to date.
• Ensuring that all supplies procured align with ORG standards and that all technical specifications match the requisitions, maintaining the integrity and transparency of all delivery processes.
• Reviewing and analyzing quotations/bids, invoices, and updating the information in the (CBA) form, ensuring that value for money is maximized and cost savings are generated, as well as securing that all suppliers fulfill the required documents.
• Maintaining and updating price and supplier lists, updating the procurement tracker and follow-up, updating new items in the items catalog regularly, and ensuring all payments to suppliers are made on time.
• Correspondence, translating, and maintaining archiving and filing of both hard and soft forms for all procurement documents as per ORG standards and protocols, with correct validity based on the validation purchase level.
• Controlling quality, costs, the physical status of orders, and determining the quantities of products to buy (volume) while considering demand, needs, availability forecasts, delivery timelines, budget, and other relevant factors.
• Monitoring stock levels related to monthly consumption figures and expiry dates, conducting physical inventory regularly, and ensuring stock movement is updated on time.
• Supervising transport and customs clearance, ensuring the pre-importation processes takes place before the arrival of medical and non-medical goods, providing information on timelines regarding administrative procedures.
• Coordinating with the HR department to update the monthly consumption of non-medical items.
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training, evaluation, development) of the staff under my responsibility to ensure both the appropriate sizing and the amount of knowledge required.
Import-Export Specialist Evergreen Shipping Line Hodeidah, Yemen MAR 2011 – NOV 2018
Duties and Responsibilities:
• Following up on shipments within a geographical area from the loading port to the discharge port until the end of customs clearance, and updating the SAP corporate system to record shipment progress and escalate any issues.
• Monitoring daily container movements (discharge, load) and (container in, out) and issuing demurrage invoices for containers that fall under the demurrage tariff.
• Sending reports to the shipping line for containers that have been emptied/returned to the port and nominating them for either loading as empty or exporting them as full.
• Receiving the import manifest from the loading port and translating it from English to Arabic.
• Identifying clients' shipment insurance requirements and addressing related issues, as well as liaising with clients to coordinate the handover and customs formalities.
• Providing strategic logistics advice to internal decision-makers to ensure the most cost-effective transportation options are utilized to meet delivery targets.
• Administer shipment expediting for inbound and outbound logistics, including the documentation process for the execution of logistics operations, timely customs clearance, invoice verification, and insurance claims.
• Daily communication with all external and internal parties (carriers, freight forwarders, port authorities, customs authorities, and customs clearance offices) to track and expedite shipments for domestic and international materials.
