Administration / Accounts Officer Job In Qatar
Description
Duties and Responsibilities:
· Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts.
· Sending invoices to all clients and responsible for calling and sending follow-ups regarding their payment. Managing and updating all payables and receivables.
· Assisting our accounts department during audit and all details needed regarding accounts. Responsible for Petty Cash, Credit Card Transactions, and cheques.
· Prepare regular reports on expenses and office budgets
· Maintain and update company databases
· Answering and assisting clients with their inquiries. Greeting and directing visitors.
· Making sure that deadlines are met on time to avoid any inconvenience with clients and payments.
· Preparing expense reports, office budgets, official correspondence/memorandum
· Managing office supplies and ordering new supplies as needed. Operating copy equipment, printers, or other equipment necessary.
· Systematically filing important company documents and ensuring their confidentiality. Prepare reports as assigned.
· Scheduling meetings, sending meeting invitations, booking conference rooms and parking space for visitors. Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces.
· Hiring maintenance vendors to repair or replace damaged office equipment.
· Assisting with job postings and interviews preparing payroll and personnel databases. Responsible for the staff attendance, annual leave and booking their flight tickets and any other transportation.
· Distributing memos and reports and ensuring that everyone is kept current on necessary company news and information.
Requirements and Skills:
· Proven work experience as an Administrative Officer, Administrator or similar role; additional qualifications in Office Administration are a plus.
· Solid knowledge of office procedures
· Experience with office management software like MS Office (MS Excel and MS Word, specifically, Power Point is a must)
· Strong organization skills with a problem-solving attitude
· Excellent written and verbal communication skills
· Attention to details
· Filing/paper management
· Bookkeeping, typing, equipment handling
· Research and communication skills
· Self-motivation, fast learner and pro-active
· Time and project management
· Team player, loyal to the company
Email : jobsandcvs@gmail.com
