Executive Secretary
Job Summary
The Executive Secretary provides high- level administrative and organizational support to the General Manager and CEO. This role is responsible for managing executive communications, scheduling, documentation, follow- ups, and coordination across departments to ensure smooth daily operations and effective execution of management directives.
Key Responsibilities
Executive Support
• Manage and organize the CEO’s daily schedule, meetings, and appointments
• Prepare agendas, presentations, and briefing documents for meetings
• Record, organize, and distribute Minutes of Meeting (MoM) accurately and on time
• Follow up on assigned action items and ensure task completion
Communication & Coordination
• Communicate official directives from the General Manager to line managers and employees
• Coordinate and collaborate with internal teams to support executive initiatives
• Act as a point of contact between management and employees for administrative matters
Documentation & Reporting
• Prepare professional memos, reports, and internal communications
• Develop and maintain KPI tracking reports for line managers
• Ensure proper filing, confidentiality, and document control
Administrative & Organizational Duties
• Support management with planning, presentations, and follow- ups
• Monitor deadlines, priorities, and deliverables
• Assist in improving administrative workflows and efficiency
Job Requirements
Education & Experience
• Bachelor’s degree in Business Administration or related field (preferred)
• Previous experience in an executive support or administrative role is an advantage
• Age Requirement: 25 – 30 years ONLY
Skills & Competencies
• Strong organizational and time- management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Professional discretion and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to multitask and work under pressure
Working Conditions
• Working Hours: 8 hours per day
• Working Days: 5 days per week
Personal Attributes
• Professional and well- presented
• Proactive and reliable
• Strong coordination and follow- up skills
• Team- oriented with the ability to work independently
Email : apathan@tenwellness.com
