Job Purpose:
Under the direct supervision of the Head of Management Services or his/her designate, the incumbent will be responsible to deliver standard business support processes to facilitate effective service delivery in the area of protocol, shipment and clearance formalities, as well vendor and asset management. The Business support Assistant (Protocol) will support the drafting of official documents and requests in these areas, liaising both with internal and external stakeholders to collect and share information, and inputting transactional records in internal systems, ensuring timely and accurate update
The Business Support Assistant will be required to demonstrate good organizational, confidentiality, and proactivity skills while being a team player who can confidently and effectively communicate with a wide range of individuals.
Contract Duration: 12 months , renewable based on availability of funds, business needs and performance
Key Responsibilities (not all-inclusive, nor exhaustive):
Within delegated authority and under the direct supervision of the Head of Management Services, the incumbent will perform the following tasks:
1. Support the drafting of official letters /memo and other official documents to Government parties for all protocol, shipment and clearance formalities , such as invitation letters, note verbale, special permits to restricted areas such as ports and airports, declaration en douane, etc
2. Support the processing of visa applications and processing for official travels.
3. Support the logistics/port team in their official communication with the government for high-level visits and meetings.
4. Support processing and managing routine administrative tasks in various functional areas, to contribute to the effective and timely management of resources.
5. Provide revision, translation, and proof-reading services for standard documents, to contribute to the development of accurate documentation.
6. Support in vendor creation and amendment by maintaining and updating vendor records.
7. Carry out Asset transactions on internal systems, including identifying assets for disposal/replacement
8. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
https://www.bayt.com/ar/lebanon/jobs/business-support-assistant-protocol-sc4-5361543/?_gl=1*1u2vb3r*_up*MQ..*_ga*NjU3MDM0NDk0LjE3NTcwMTE4Njk.*_ga_1NKPLGNKKD*czE3NTcwMTE4NjkkbzEkZzAkdDE3NTcwMTE4NjkkajYwJGwwJGgw
